Managing and Organizing Accounts Payable Course in Doha, Qatar

Managing and Organizing Accounts Payable covers the full procure-to-pay cycle from the perspective of the accounts payable function. It explains how to structure the team and its workflows, maintain accurate vendor master data, process invoices using two-way and three-way matching, schedule payment runs and manage relationships with suppliers. Strong emphasis is placed on internal controls: segregation of duties, approval limits, duplicate payment prevention and recognizing common payables fraud schemes. Month-end accruals, reconciliations and key performance indicators complete the picture of a well-run function.

The course uses process mapping, control walk-throughs and case studies of payment errors and fraud to make each topic practical. Participants map their current process, identify bottlenecks and control gaps, and draft an improvement plan with measurable targets. Automation, e-invoicing and optical character recognition are discussed as ways to reduce manual effort. The course can be delivered as an in-house program, using an organization's own procedures, ERP workflows and policies to produce recommendations ready for implementation.

By the end of this course, participants will be able to:

• Map the procure-to-pay process and define clear accounts payable responsibilities

• Maintain accurate vendor master data with appropriate change controls

• Process invoices efficiently using two-way and three-way matching

• Apply controls that prevent duplicate payments, errors and fraud

• Manage payment runs, supplier queries and month-end accruals

• Measure accounts payable performance using KPIs and drive continuous improvement

This course is suited to staff who run, supervise or support the accounts payable function.

• Accounts payable clerks and officers

• Accounts payable supervisors and team leaders

• Accountants overseeing payables and month-end close

• Procurement staff working within procure-to-pay

• Internal auditors reviewing payables controls

Module 1: The Role of Accounts Payable

• Procure-to-pay cycle from requisition to payment

• Structuring the accounts payable team

• Policies, procedures and service levels

• Working effectively with procurement and budget holders

Module 2: Vendor and Invoice Management

• Vendor onboarding and master data maintenance

• Purchase orders, goods receipts and matching

• Handling non-PO invoices and exceptions

• Resolving supplier queries and statement reconciliations

Module 3: Payments and Internal Controls

• Payment runs, terms and cash planning

• Segregation of duties and approval limits

• Preventing and detecting duplicate payments

• Common payables fraud schemes and red flags

Module 4: Month-End and Reporting

• Accruals for goods received not invoiced

• Reconciling the payables ledger to the general ledger

• Ageing reports and days payable outstanding

• Audit requests and documentation

Module 5: Performance and Improvement

• KPIs such as cost per invoice and first-pass match rate

• Automation, e-invoicing and OCR

• Process mapping and removing bottlenecks

• Building an improvement plan

Organizations in Qatar work with large supplier bases across construction, energy, healthcare, hospitality and government procurement. A well-organized accounts payable function pays suppliers accurately and on time, protects against fraud and supports reliable financial reporting. Timely payment also helps sustain local suppliers and small businesses, which matter to economic diversification. Strengthening these processes supports good governance and the efficient, transparent institutions emphasized in Qatar National Vision 2030.

Join a scheduled class at our training center in Doha or attend live online. For organizations, the course can run as an in-house program at your premises or online, tailored to your sector, case studies and timetable.