Run administration for oil and gas operations effectively, including document control, rotation and mobilisation logistics, contractor paperwork, HSE administrative support and confidential records.
This course applies office management skills to the particular demands of oil and gas operations. Administration in this sector involves controlled engineering and operational documents, rotational staff schedules, mobilisation and travel to remote or offshore sites, contractor and vendor paperwork, and records that support health, safety and environmental compliance. Participants learn how these processes fit together, how to keep them accurate and traceable, and how administrative errors can create delays, cost or safety risks in operational settings.
Participants work through realistic scenarios, such as setting up a document register with revision control, planning a crew change, tracking contractor certificates and preparing records for an internal audit. They also discuss communicating with site teams and working to strict procedures. The course can be delivered as an in-house program for operators, service companies and contractors, using their own document control procedures, mobilisation processes and administrative systems.
By the end of this course, participants will be able to:
Explain the structure of oil and gas operations and the administrator's role
Apply document control principles, including numbering, revisions and transmittals
Coordinate rotation schedules, mobilisation and travel for site personnel
Manage contractor and vendor administration, including certificates and timesheets
Maintain HSE administrative records such as training matrices and permit archives
Prepare administrative records for audits and management reviews
This course is for administrative staff working in or moving into the oil and gas sector.
Office managers and administrators in energy companies
Document controllers and records staff
Project and site administrators
Logistics and travel coordinators
Secretaries supporting operations and engineering teams
Upstream, midstream and downstream activities
Typical organization of operations and projects
Key terminology used by engineering and operations teams
The administrator's role in operational support
Document numbering and revision control
Transmittals and document registers
Electronic document management systems
Retention, archiving and confidentiality
Rotation and crew change planning
Travel, accommodation and site access arrangements
Pre-mobilisation medicals and safety training records
Tracking personnel on board and at site
Contractor onboarding and document requirements
Timesheets, service tickets and invoice verification
Purchase requisitions and order tracking
Maintaining vendor and certificate registers
Supporting HSE reporting and incident records
Training matrices and competency records
Permit to work documentation support
Preparing for internal and external audits
Oil and gas, particularly natural gas and LNG, sits at the heart of Qatar's economy, supported by operators, service companies and contractors across onshore, offshore and industrial sites. These organizations depend on administrators who understand controlled documents, rotational workforces, contractor management and HSE record-keeping. Developing these specialist administrative skills helps energy organizations operate safely and efficiently, and supports the human-development and responsible resource management goals of Qatar National Vision 2030.
Join a scheduled class at our training center in Doha or attend live online. For organizations, the course can run as an in-house program at your premises or online, tailored to your sector, case studies and timetable.
It is a course that applies office management to the oil and gas sector. It covers document control, rotation and mobilisation logistics, contractor and vendor administration, HSE administrative records and preparing records for audits.
It is for office managers and administrators in energy companies, document controllers, project and site administrators, logistics and travel coordinators, and secretaries who support operations and engineering teams at operators, contractors or service companies.
No. The course introduces oil and gas operations and terminology before covering the administrative processes. It is useful both for administrators new to the sector and for experienced staff who want to strengthen document control, logistics and audit readiness.
Yes. It can be delivered at your premises or online and tailored to your sector, your document control and mobilisation procedures, and your schedule. Contact Leaders Training Center to plan an in-house program for your administrative and support staff.
Tell us a little about yourself and an advisor will contact you about batch timings, fees and eligibility. No obligation.
Sat–Thu: 09:00–22:00Fri: 08:00–22:00
Join professionals across Qatar who have advanced their careers through industry-recognized, hands-on training programs, practical workshops, and real office simulations.
Document control is a series of practices that ensure documents are created, reviewed, distributed, archived, and disposed of in an organized and verifiable manner.
Support senior executives effectively by managing calendars and travel, controlling access, handling confidential information, anticipating needs and coordinating projects.
Prepare effective agendas, take focused notes, record decisions and actions accurately, and produce clear, concise minutes that are distributed and followed up on time.
