Fundamentals of Purchasing Course in Doha, Qatar

This foundation course introduces the essential knowledge and skills needed to work effectively in purchasing. It explains the role of purchasing in an organization and walks through the purchasing cycle step by step: identifying needs, preparing requisitions and specifications, requesting quotations, comparing offers, issuing purchase orders, expediting deliveries and matching invoices for payment. It also introduces basic supplier selection, simple negotiation, record keeping and the ethical standards expected of anyone who spends an organization's money.

The course is designed for people who are new to purchasing or who buy as part of a wider role. Learning is practical, with exercises on writing a clear specification, preparing a request for quotation, building a quotation comparison sheet and spotting errors in purchase orders. No previous purchasing experience is required. It is delivered in Doha as a classroom or live online program, and can also run as an in-house program for organizations that want to train buyers in their own procedures and systems.

By the end of this course, participants will be able to:

• Describe the role of purchasing and its contribution to organizational performance

• Follow the purchasing cycle from requisition through to invoice payment

• Write clear specifications and requests for quotation

• Compare quotations on price, quality, delivery and service

• Prepare accurate purchase orders and track deliveries

• Apply ethical standards and basic controls in everyday purchasing

This course is designed for people starting out in purchasing or buying goods and services as part of another role.

• New buyers and purchasing assistants

• Procurement and stores clerks

• Administrative staff who raise requisitions or purchase orders

• Department coordinators responsible for buying

• Graduates considering a career in procurement

Module 1: Introduction to Purchasing

• Purchasing, procurement and supply chain explained

• The five rights of purchasing

• Purchasing policies and delegated authority

• Internal customers and their needs

Module 2: The Purchasing Cycle

• Purchase requisitions and approvals

• Requests for quotation and information

• Purchase orders and their key contents

• Goods receipt and three-way invoice matching

Module 3: Specifications and Supplier Selection

• Writing clear functional and technical specifications

• Finding and assessing potential suppliers

• Building a quotation comparison sheet

• Basic supplier evaluation criteria

Module 4: Working with Suppliers

• Introduction to purchasing negotiation

• Expediting and following up late deliveries

• Handling quality problems and returns

• Building good supplier relationships

Module 5: Ethics and Controls

• Ethical purchasing and conflicts of interest

• Gifts, hospitality and confidentiality

• Record keeping and audit readiness

• Common purchasing mistakes and how to avoid them

Organizations throughout Qatar, from government departments and schools to hotels, hospitals and contractors, depend on purchasing staff to obtain goods and services reliably and at fair cost. Many people enter purchasing roles without formal training and learn through trial and error. Developing sound basic skills supports good governance, reduces waste and opens a career path in procurement, consistent with the workforce development aims of Qatar National Vision 2030. This course gives new buyers in Doha a solid and practical starting point.

Join a scheduled class at our training center in Doha or attend live online. For organizations, the course can run as an in-house program at your premises or online, tailored to your sector, case studies and timetable.